E-Invoicing Software

Easiest Web Application to Generate

E-invoice & E-Way Bill in 2 Minutes

• Scalable & Customizable Invoices as per Business Requirements

• Option to Upload via Excel templates

• Preferable for Businesses doing Invoicing in Excel or Manually

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Get in touch with us at +91 8318018108 | sales@mygstcafe.com

Key Features

Simple & Easy going

This Invoicing Software is a piece of cake for every individual and makes generation of invoices and bills at one’s ease.

Minimal Efforts

Reduce your manual data entry by utilizing our Dealer Master & Item Master options that removes data redundancy.

Computerized Tax Calculation

Estimates precise tax computation as well as GST accounting automatically thus saving a lot of time and energy.

Seamless Bulk Invoicing

Enables one to generate bulk invoices at a single click by uploading Excel templates thereby making your E-Invoicing more quick and trouble free.

Customer Oriented

Allows you to print your invoice in a customizable format as per your needs together with the company’s Logo, QR Code and E-way bills too.

User Level Roles

Permits the users to have access over their sensitive data and carry out some specific operations like viewing invoices and creating accounts.

How it Works...

Our Products

MANAGED API

Generate error free invoices with perfect precision through Managed APIs. Excellent multitasker designed to manage and maintain encryption/decryption and OAuth token.

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SFTP CONNECTOR

Executes complicated format conversions to provide easily understandable input for government portals. Most ideal method of e-invoicing for bulk generations.

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WEB APP

Most appropriate customisable application for people with budget restraints. Allows you to upload data in multiple formats including Excel to carry out e-invoicing without a hitch.

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TALLY CONNECTOR

A time saver software designed to print e-invoice along with QR Code and IRN. Flexible enough to generate, cancel, print and extend accurate bills at the push of a single button.

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SAP CONNECTOR

Customisable and SAP technologies included product assures end to end secure data transfer without any additional hardware or server. Enables quicker data reporting and flexible deployment options.

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ANY ERP CONNECTOR

Facilitates connection to all databases, platforms, and file formats. Guarantees compliance reporting with high degree precision.

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Why us?

Because… We add value !!

Experience

Endure the blended proficiency of our well versed CAs, Software Engineers and Information security professionals that provide you with the foremost quality facilities.

Govt. Approved GSP

We are enlightened to apprise that we are a government approved GSP and hold a direct access to APIs issued by the Government of India

Robust & Flexible Technology

Offering compliant and resilient assistance, we are apt in handling your extensive data with efficiency even during your busiest times.

Data Security

We operate in encrypted transmission and therefore are reliable enough to keep your sensitive data under highly secured server.

Support and Advisory

We aid to offer you our unending 24/7 welfare and technical supervision by our GST experts and technicians in order to add value to your business.

Compliances

ISO 27001:2013 Compliant

Govt. Approved GST Suvidha Provider (GSP)

Secured MPLS Connectivity

FAQs

1. What is ‘e-invoicing’?: As per Rule 48(4) of CGST Rules, notified class of registered persons have to prepare invoice by uploading specified particulars of invoice (in FORM GST INV-01) on Invoice Registration Portal (IRP) and obtain an Invoice Reference Number (IRN). After following above ‘e-invoicing’ process, the invoice copy containing inter alia, the IRN (with QR Code) issued by the notified supplier to buyer is commonly referred to as ‘e-invoice’ in GST. Because of the standard e-invoice schema (INV-01), ‘e-invoicing’ facilitates exchange of the invoice document (structured invoice data) between a supplier and a buyer in an integrated electronic format. Please note that ‘e-invoice’ in ‘e-invoicing’ doesn’t mean generation of invoice by a Government portal.
2. Is an invoice/CDN/DBN (required to be reported to IRP by notified person), valid without IRN?: As per Rule 48(4), notified person has to prepare invoice by uploading specified particulars in FORM GST INV-01 on Invoice Registration Portal and after obtaining Invoice Reference Number (IRN). As per Rule 48(5), any invoice issued by a notified person in any manner other than the manner specified in Rule 48(4), the same shall not be treated as an invoice. So, the document issued by notified person becomes legally valid only with an IRN. However, in the initial period of operation, Government has given a relaxation that invoices raised by notified taxpayers during October, 2020 without following e-invoice procedure (i.e. uploading invoice details on e-invoice portal (IRP), obtaining IRN and issuing invoice with QR Code) will be deemed to be valid and no penalty will be there if the IRN for such invoices is obtained within 30 days of date of invoice. It was also specified that no such relaxation would be available for the invoices issued from 1st November 2020.
3. What documents are presently covered under e -invoicing?: a. Invoices b. Credit Notes c. Debit Notes, when issued by notified class of taxpayers (to registered persons (B2B) or for the purpose of Exports) are currently covered under e-invoice. Though different documents are covered, for ease of reference and understanding, the system is referred as ‘e-invoicing’.
4. What supplies are presently covered under e -invoice?: Supplies to registered persons (B2B), Supplies to SEZs (with/without payment), Exports (with/without payment), Deemed Exports, by notified class of taxpayers are currently covered under e-invoicing.
5. B2C (Business to Consumer) supplies can also be reported by notified persons?: B2C invoices by notified persons is not applicable/allowed currently. However, they will be brought under e-invoice in the next phase.
6. Is e-invoicing applicable for NIL-rated or wholly-exempt supplies?: No. In those cases, a bill of supply is issued and not a tax invoice.
7. Whether the financial/commercial credit notes also need to be reported to IRP?: No, only the credit and debit notes issued under Section 34 of CGST/SGST Act have to be reported.
8. Whether e-invoicing is applicable for supplies by notified persons to Government Departments?: E-invoicing by notified persons is mandated for supply of goods or services or both to a registered person. Thus, where the Government Department doesn’t have any registration under GST (i.e. not a ‘registered person’), e-invoicing doesn’t arise. However, where the Govt. department is having a GSTIN (as entity supplying goods/services/ deducting TDS), the same has to be mentioned as recipient GSTIN in the e-invoice.
9. Whether e-invoicing is applicable for invoices between two different GSTINs under same PAN?: Yes. e-invoicing by notified persons is mandated for supply of goods or services or both to a registered person. As per Section 25(4) of CGST/SGST Act, “A person who has obtained or is required to obtain more than one registration, whether in one State or Union territory or more than one State or Union territory shall, in respect of each such registration, be treated as distinct persons for the purposes of this Act.”
10. For high sea sales and bonded warehouse sales, whether e -invoicing is applicable?: No. These activities/transactions are neither supply of goods nor a supply of services, as per Schedule III of CGST/SGST Act.
11. What is the applicability of e-invoice for import transactions?: E-invoicing is not applicable for import Bills of Entry.
12. Which entities/sectors are exempt from the e-invoicing mandate?: a. Special Economic Zone Units. b. insurer or a banking company or a financial institution, including a non-banking financial company. c. goods transport agency supplying services in relation to transportation of goods by road in a goods carriage. d. Suppliers of passenger transportation service e. Suppliers of services by way of admission to exhibition of cinematograph films in multiplex screens
13. The exemption from e-invoicing is w.r.t the nature of supply/transaction or w.r.t the entity?: It is for the entity.
14. Do SEZ Developers need to issue e-invoices ?: Yes, if they have the specified turnover and fulfilling other conditions of the notification. In terms of Notification (Central Tax) 61/2020 dt. 30-7-2020, only SEZ Units are exempted from issuing e-invoices.
15. Are Free Trade & Warehousing Zones (FTWZ) exempt from e -invoicing?: Yes. As per Foreign Trade Policy, Free Trade & Warehousing Zones (FTWZ) are only a special category of Special Economic Zones, with a focus on trading and warehousing.
16. Is e-invoicing applicable for supplies by notified persons to SEZs?: Yes, e-invoicing is applicable for supplies by notified persons to SEZs. In terms of Notification (Central Tax) 61/2020 dt. 30-7-2020, only SEZ Units are exempt from issuing e-invoices.
17. There is an SEZ unit and a regular DTA unit under same legal entity (i.e. having same PAN). The aggregate total turnover of the legal entity is more than Rs. 500 Crores (considering both the GSTINs). However, the turnover of DTA unit is below Rs. 100 crores for FY 19-20. In this scenario, as SEZ unit is exempt from e -invoicing, whether e-invoicing will be applicable to DTA Unit?: Yes, because the aggregate turnover of the legal entity in this case is > Rs. 500 Crores. The eligibility is based on aggregate annual turnover on the common PAN.
18. Is e-invoicing applicable to invoices issued by Input Service Distributor (ISD)?: No
19. Whether e-invoicing is applicable for supplies involving Reverse Charge?: If the invoice issued by notified person is in respect of supplies made by him but attracting reverse charge under Section 9(3), e-invoicing is applicable. For example, a taxpayer (say, a Firm of Advocates having aggregate turnover in a FY is more than Rs. 500 Cr.) is supplying services to a company (who will be discharging tax liability as recipient under RCM), such invoices have to be reported by the notified person to IRP. On the other hand, where supplies are received by notified person from (i) an unregistered person (attracting reverse charge under Section 9(4)) or (ii) through import of services, e-invoicing doesn’t arise / not applicable.
20. How to know a particular supplier is supposed to issue e -invoice (i.e. invoice along with IRN/QR Code)?: On fulfilment of prescribed conditions, the obligation to issue e-invoice in terms of Rule 48(4) (i.e. reporting invoice details to IRP, obtaining IRN and issuing invoice with QR Code) lies with concerned taxpayer. However, as a facilitation measure, all the taxpayers who had crossed the prescribed turnover in a financial year from 2017-18 onwards have been enabled to report invoices to IRP. One can search the status of enablement of a GSTIN on e-invoice portal: https://einvoice1.gst.gov.in/ > Search > e-invoice status of taxpayer This listing of GSTINs is solely based on the turnover of GSTR-3B as reported to GST System. It may contain exempt entities or those for whom e-invoicing is not applicable for some other reason. So, it may be noted that enablement status on e-invoice portal doesn’t mean that the taxpayer is supposed to do e-invoicing. If e-invoicing is not applicable to a taxpayer, they need not be concerned about the enablement status and may ignore it. Further, the turnover slab of taxpayer can also be ascertained through “Search Taxpayer” / “Know Your Supplier” Sections on GST portal also. In case any registered person, is required to prepare invoice in terms of Rule 48(4) but not enabled on the portal, he/she may request for enablement on portal: ‘Registration - > e-Invoice Enablement’. C. E-invoice - Reporting to IRP:
21. What is an Invoice Registration Portal (IRP)?
: Invoice Registration Portal (IRP) is the website for uploading/reporting of invoices by the notified persons. Vide notification no. 69/2019-Central Tax dated 13.12.2019, ten portals were notified for the purpose of preparation of the invoice in terms of Rule 48(4). The first Invoice Registration Portal (IRP) is active and can be accessed at: https://einvoice1.gst.gov.in/ Other portals will be made available in due course.
22. Is e-invoicing voluntary, i.e. can entities with aggregate turnover below the prescribed limit also report invoices to IRP, if they wish to do so?: No, presently, only the notified class of persons will be allowed/enabled to report invoices to IRP.
23. Is there any time window within which I need to report an invoice to IRP, i.e. is there any validation to the effect that the ‘document date’ (in the payload to IRP) has to be within a specified time window, for reporting to IRP/generation of IRN?: No such validation is kept on the portal.
Is the signature (DSC) of supplier mandatory while reporting e-invoice to IRP?: No
24. Can e-commerce operators generate e-invoices on behalf of the sellers on their platforms?: Yes, if such suppliers, selling through e-Commerce entity are otherwise notified persons and supposed to report invoices under Rule 48(4). For more details, please see this detailed document.
25. What do I need to generate an e -invoice?: A system/utility to report e-invoice details in JSON format to IRP and to receive signed e-invoice in JSON format from the Portal.
26. Whether any tool is provided to report invoices to IRP?: Yes. For entities not having their own ERP/Software solutions, they can use the free offline utility (‘bulk generation tool’) downloadable from the e-invoice portal. Through this, invoice data can be easily reported to IRP and obtain IRN/signed e-invoice.
27. What are various modes for generation of e -invoice?: Multiple modes are available so that taxpayer can use the best mode based on his/her need: a. API based (integration with Taxpayer’s System directly) b. API based (integration with Taxpayer’s System through GSP/ASP) c. Free Offline Utility (‘Bulk Generation Tool’, downloadable from IRP) Web-based / mobile app-based modes will also be provided in future.
28. Will it be possible for bulk uploading of invoices to IRP?: Yes. It is possible. The offline utility (‘bulk generation tool’) serves this purpose. Further, the ERP or accounting systems used by large taxpayers can be designed in such a way that they can report invoices in bulk to IRP. However, reporting to IRP and generation of IRN will be one after another (which will not be visible for user). For the user, it will appear like bulk upload and bulk receipt.
29. As many businesses will be reporting invoices, will there be any delay in generation of IRN by IRP? Can the portal take that much load?: IRP is only a pass through validation portal. Certain key fields will be validated on IRP. So, IRN will be generated in sub-200 millisecond duration. The server capacity is robust enough to handle simultaneous uploads. Further, multiple IRPs will be made available to distribute the load of invoice registration. The IRPs are dedicated portals other than the regular GST common portal (used for filing registration applications, filing returns, making payments etc.)
30. Will IRP store/archive e-invoices?: No. IRP will only be a pass-through portal which performs prescribed validations on invoice data and generates IRN. It will not store or archive e-invoice data. 37.Will I need to enter invoice details on a government website and obtain IRN? • In e-invoice scenario, what is primarily envisaged is ‘machine-to-machine’ exchange of invoice data (mainly between taxpayer’s system& IRP). • If the business doesn’t have ERP/Accounting/Billing Software or have very few invoices to report, they can download and use the free Offline Tool to enter data and create JSON file, for uploading on IRP. • Web-based and mobile app-based interfaces will also be made available in future.
31. In the e-invoice schema, the amount under ‘other charges (item level)’ is not part of taxable value. However, some charges to be shown in invoice are leviable to GST. How to mention them?: Such other charges (taxable), e.g. freight, insurance, packing & forwarding charges etc. may be added as one more line item in the invoice.
32. In e-invoice schema, there is no placeholder for mentioning TCS (Tax Collected at Source) collected by suppliers under Income Tax Act, 1961.: At present, there is no separate placeholder for this field in schema. Including it in schema will be examined in next round of revision. However, as a work around, the field of “Other Charges (Invoice Level)” can be used to mention TCS where it doesn’t form part of taxable value. It may further be noted that INV-01 schema is only to report specified invoice particulars to IRP. Once IRN is obtained from the portal, the business may add any other elements not relevant to GST, while issuing invoice finally to buyer.
33. In case of Credit Note and Debit Note, is there any validation w.r.t referred invoice number?: No linkage with invoice is built, in view of the amended provisions of GST.
34. Can I print an e-invoice?: Yes. Once the IRP returns the signed JSON, your ERP/Accounting/Billing System it into PDF and printed, if required. Businesses who don’t have their own ERP/Accounting Software, will be downloading and using the free offline utility (‘bulk generation tool’) to upload invoice data on einvoice portal and obtain signed invoice (in JSON). In this scenario also, there is a facility on e-invoice portal to generate ‘human-readable’ PDF copy of invoice (for save/print/e - mail etc.).
35. Do I need to print IRN on the invoice?: No. It’s optional. IRN is anyway embedded in the QR Code which is one of the mandatory particulars on invoice.
36. How will the QR Code be received?: The QR code is part of signed JSON, returned by the IRP. It is a string (not image), which the ERP/accounting/billing software shall read and convert into QR Code image for placing on the invoice copy.
37. Do I need to print QR Code on the invoice? If so, what shall be its size and location on the invoice copy?: Yes. The QR code (containing, inter alia, the IRN) which comes as part of signed JSON from IRP, shall be extracted and printed on the invoice. This is one of the mandatory particulars of invoice under Rule 46 of CGST Rules. However, printing of QR code on separate paper is not allowed. While the printed QR code shall be clear enough to be readable by a QR Code reader, the size and its placing on invoice is upto the preference of the businesses.
38. Where e-invoicing is applicable for notified persons, when the invoice is generated/printed by the supplier (for issuance to buyer), what are the mandatory contents of such invoice issued/printed?: The particulars will be as per Rule 46 of CGST Rules, including QR code, with embedded Invoice Reference Number (IRN).
39. While returning IRN, the IRP is also adding its digital signature, “Acknowledgement No.” and “Date”. Whether these also need to be printed while issuing invoice?: No. There is no mandate to print these particulars on invoice copy. Note that the “Acknowledgement No.” and “Date” given by IRP are only for reference. Being a 15-digit number, the acknowledgement number will also come handy for printing e-invoice or for generating e-way bill (instead of keying in the 64-character long IRN).
40. If e-invoice is applicable and issued, am I supposed to issue copies of invoice in triplicate/duplicate?: Where e-invoicing is applicable, there is no need of issuing invoice copies in triplicate/duplicate. This is clearly specified in Rule 48(6).
41. Will it be possible for invoices that are registered on IRP to be downloaded and saved on handheld devices?: It depends on the ERP/Accounting/Billing Software, providing you the service. The signed JSON can be stored on handheld devices also. However, signed invoice JSON will not be available for download from IRP or GST System. Hence, it is advisable to properly store the signed e-invoice received from IRP.
42. What data is embedded in QR Code?: The QR code will consist of the following key particulars of e-invoice: a. GSTIN of Supplier b. GSTIN of Recipient c. Invoice number, as given by Supplier d. Date of generation of invoice e. Invoice value (taxable value and gross tax) f. Number of line items g. HSN Code of main item (line item having highest taxable value) h. Unique IRN (Invoice Reference Number/hash) i. IRN Generation Date
43. What is dynamic QR Code?: Does it has any relevance for B2B e-invoicing? Notification No. 14/2020-Central Tax dated 21st March, 2020 (as amended) mandates entities with aggregate turnover > Rs. 500 crores in any preceding financial year from 2017-18 onwards, to include a dynamic Quick Response Code (QR Code) on their B2C invoices. It is also specified that a Dynamic QR code made available to buyer through digital display (with payment cross-reference) shall be deemed to be having QR code. The Dynamic QR Code has no relevance or applicability to ‘e-invoicing’, as envisaged under Rule 48(4). The said rule applies to B2B Supplies and exports by notified class of taxpayers.
44. Where e-invoicing is applicable, is carrying e -invoice print during transportation of goods mandatory?: No. As per Rule 138A(2) of CGST Rules, where e-invoicing is applicable, “the Quick Reference (QR) code having an embedded Invoice Reference Number (IRN) in it, may be produced electronically, for verification by the proper officer, in lieu of the physical copy of such tax invoice.”
45. Can I amend details of a reported invoice for which IRN has already been generated?: Amendments are not possible on IRP. Any changes in the invoice details reported to IRP can be carried out on GST portal (while filing GSTR-1). In case GSTR-1 has already been filed, then using the mechanism of amendment as provided under GST. However, these changes will be flagged to proper officer for information.
46. Can an IRN/invoice reported to IRP be cancelled?: Yes. The cancellation request can be triggered through ‘Cancel API’ within 24 hours from the time of reporting invoice to IRP. However, if the connected e-way bill is active or verified by officer during transit, cancellation of IRN will not be permitted. In case of cancellation of IRN, GSTR-1 also will be updated with such ‘cancelled’ status.
47. Can an invoice number of a cancelled IRN be used again?: No. Once an IRN is cancelled, the concerned invoice number cannot be used again to generate another e-invoice/IRN (even within the permitted cancellation window). If it is used again, then the same will be rejected when it is uploaded on IRP. This is because IRN is a unique string based on Supplier’s GSTIN, Document Number, Type of Document & Financial Year.